Job Responsibilities
-Advance dates for celeb and his band
*At least 1 month ahead of time, make contact with the venue. Introduce yourself
and
get some basic info: production contact, accommodations/hospitality contact, box
office contact and hotel contact (if applicable). Find out the nearest airport,
how far
the airport is from hotel and how far hotel is from venue. **If the contract
states that
the venue will not pay for hotel or ground, it is your job to arrange for these
things.
Ask the venue where they would recommend putting the group (hotel) or if there
is a
ground transportation company they can suggest. You then call and arrange for a
rate. You may need to shop around on rates sometimes. At hotels, contact the
group
sales department.
When arranging for hotel, be sure to do a credit card preauthorization form.
Room
and tax should be paid for everyone and incidentals should be paid for celeb.
NOTE: It is very important to check and double check and even triple check
things.
Call to confirm that faxes and e-mails are received. Especially when dealing
with
hotels or ground transport companies. Get confirmation numbers whenever possible
and include them on the itineraries.
*Begin to plan travel. Celeb's travel is usually done last since his plans
change most
often. Also, as he usually flies first class, his tickets can be altered without
penalty
and can be booked later. Get together a flight request outlining who has to fly
on
what date and preferred time. E-mail to travel agent. Once you have flight
options, be
sure to run them past tour manager (he speaks on behalf of the band in most
cases).
*Make sure Tour manager is in touch with the production coordinator for
production
advance. You handle advancing accommodations, ground transport, hospitality
(catering) all according to rider.
*When the contracts come in: review them. If any changes or amendments have been
made you should run them past Tour manager or Celeb to be safe. Check with Tour
manager with anything production oriented. Sometimes you can run stuff by
Manager
instead of bothering Celeb. Once the contracts seem ok, stamp them with Celeb??s
signature stamp and return them to BOOKING AGENT.
*Be sure to give out your cell number to as many people involved in the show as
possible. Never give out Celeb??s number, if someone needs to contact him, they
should call you and then you call him. This can mean phone calls very late at
night or
very early in the morning. When the group is traveling, you may want to have the
phone near by while you??re sleeping just in case something goes wrong. Also you
should always have a copy of the itineraries with you. Travel Agent is a very
good ally
as he will answer your calls and help with travel changes. He has gotten up with
me
at 6 AM quite a few times!
*Keep track of comp ticket requests. Get final list to box office manager week
of
show. Also, you may have to check in with the box office for ticket counts to
decide
level of publicity efforts.
*Put together itineraries according to the model (or create your own format).
The
band prefers to get these about 7 days before they are scheduled to leave. Celeb
gets
a separate itinerary than the rest of the group. A copy of Celeb??s itin should
be sent
to celeb??s wife, Manager.
*Whenever new dates come in, they need to be added to the tour schedule. Make
sure
everyone (band, managers, agents, everyone at JAG, business manager, Celeb??s
wife)
gets a copy. Periodically you should also update the contact information and
send to
everyone mentioned above.
*Update information for the website. This includes getting webmaster updated
tour
schedules, details of any media Celeb is doing, etc so she can post it.
*Personal tasks for Celeb and his wife. This includes: personal travel, running
errands, picking up items and much more!
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Job Requirements
Graduated with a Bachelor of Science degree in Advertising and PR. I worked hard
and
persevered, but it all came down to luck at the end. Internships are very
important!!
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Uppers
Perks, the glamour of working for a celebrity.
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Downers
Lots of personal errands, tempermental showbiz personalities
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Lifestyle
You need to be available to be on call 24 hours a day. Get ready to be
accountable for EVERYTHING whether its your fault or not!
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Compensation
I started at a salary of $450/ week and am up to $600/week now.
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Advice to Jobseekers
Its not as glamourous as you may think.
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