Secretaries, also called administrative assistants, perform a wide range of jobs that vary greatly from business to business. However, most secretaries draft memos, letters, and reports; manage records and information; answer telephones; handle correspondence; schedule appointments; make travel arrangements; and sort mail. The amount of time secretaries spend on these duties depends on the size and type of the office as well as on their own job training. There are nearly 4 million secretaries employed in the United States.

Quick Facts
Duties Perform a variety of administrative and clerical duties in offices; assist employers; coordinate meetings and other functions; represent their employer in a professional manner
Alternate Title(s) Administrative Assistants, Administrative Secretaries, Education Secretaries, Legal Secretaries, Medical Secretaries, Membership Secretaries, Personal Secretaries, Social Secretaries, Technical Secretaries, Virtual Assistants
Salary Range Below $25,000 to $75,000
Employment Prospects Good
Advancement Prospects Good
Work Environment Primarily Indoors
Best Geographical Location(s) Opportunities are available throughout the country, but are best in large, urban areas
Education and Training
  • High School Diploma
Related School Subjects
  • Business
  • Computer Science
  • English
Experience On-the-job training
  • Computer
  • Interpersonal
  • Organizational
Personality Traits
  • Conventional
  • Organized
  • Outgoing
Licensure/Certification Recommended
Special Requirements None
Career Ladder
  • Office Manager
  • Secretarial Supervisor
  • Executive Secretary
  • Experienced Secretary
  • Entry-Level Secretary

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